Simplify Your Vendor Payments with Our Invoice Processing Services
Dealing with invoices from different sources can be a headache, especially when they come in all formats—paper, PDFs, emails, and more. Sorting through them, capturing the right details, and entering everything manually into your systems takes a lot of time and effort. And let’s face it—just one small mistake can lead to delayed payments, penalties, strained vendor relationships, and even damage your credit score. You need professional invoice processing services to ensure smooth, on-time payments.
We’re here to make that happen. As a trusted provider of accounts payable services, we offer seamless back-office support to IT and software companies worldwide. Our team of invoice processing pros can handle all kinds of invoices—standard, proforma, debit/credit, or commercial invoices—and all the necessary documents like vouchers, delivery receipts, purchase orders, and export licenses. We work as an extension of your team, inputting the required information in the right formats, extracting the data you need, and validating it—accurately and on time.
What We Offer in Accounts Payable Processing Services
We combine automation with manual expertise to offer complete invoice processing support, ensuring quick approvals and prompt payment disbursements.
Invoice Data Entry Services
Our team uses manual and automated methods to input data from scanned invoices into your financial system accurately. Whether it’s a PDF, CSV, or XLS file, we capture essential details like invoice numbers, supplier info, project details, PO numbers, and more directly into your preferred database.
We handle a wide variety of invoice types, such as:
- Commercial invoices
- Credit and debit memos
- Self-billing invoices
- Purchase orders
- Scanned invoice images
- Proforma invoices
- Shipping/freight bills
- Expense reports
Invoice Matching & Verification
We ensure your supplier invoices match purchase orders by performing thorough PO matching. This helps avoid discrepancies, overpayments, and ensures all details—like item descriptions, quantities, prices, and taxes—are accurate. Once everything checks out, we move forward with the payment process.
Data Capture & Indexing
Our experts are skilled at capturing and indexing key invoice details such as general ledger (GL) codes, invoice types, supplier names, document numbers, VAT amounts, gross amounts, and PO numbers. This makes it easy for you to retrieve the information you need, when you need it
Our Invoice Processing Service Workflow
We’ve set up a super-efficient workflow to make sure your invoice processing is fast, accurate, and hassle-free. Here’s how it works:
- Upload your documents to your DMS, accounting software, invoicing platform, or whatever system you use, and give us remote access. Or, feel free to send invoices to our FTP server—we support a variety of file formats.
- We can work directly within your software, so you have real-time access to all your data as we process it.
- Our team uses both automated and manual methods to extract the key info from your invoices—things like invoice numbers, dates, vendor names, and item details.
- We then verify and validate all the data to make sure everything’s spot on. We double-check it against the purchase order, contracts, receipts, or any specific instructions you’ve provided.
- Once everything is confirmed, we record the data in your general ledger, so payment processing can move forward without a hitch.
Why Choose SunTec India for Your Invoice Processing Needs?
With over 25 years of experience, we’ve become a trusted partner for businesses around the world, helping streamline invoice processing and accounts payable. Our goal is to speed up the process, giving you more control over spending and better visibility into your financial commitments. By working closely with your team, we ensure top-quality service with a fast turnaround.
Here’s why we stand out
- Multi-layered quality checks
- Strong security measures in place
- Regular updates and feedback
- Quick turnaround time
- Skilled and experienced team
- ISO-certified processes
Testimonials
The Magic Infomedia method was very simple. They convey quickly and effectively whereas we engage in our project terribly. I recommend it!
Stephen, New York, United StatesI am very glad about the project I tend to receive. Easy to order, quick delivery, and unbeatable costs. I will recommend Magic Infomedia to my friends & family.
Eden M., New York, United StatesMagic Infomedia provides glorious service, nice communications, and fast operating skills! I would happily offer him more projects. Nice job!
David smith, New York, United StatesLet’s Talk!
Stop wasting valuable time on tedious accounts payable tasks. Let your finance team focus on what matters!
For more details about our invoice processing services or to request a free trial, email us at info@magicinfomedia.com.
